Work-Support Job Descriptions

Reports to

 Director of the Center for Adaptive and Innovative Ministry

Hours

10 hours per week

Duties

• Attending weekly huddle with AIM Director
• Assisting with logistical arrangements for special events related to the Center for Adaptive and Innovative Ministry.
• Assisting with arrangements and reimbursement for course travel related to the Center for Adaptive and Innovative Ministry.
• Promoting the Center for Adaptive and Innovative Ministry in various ways, including social media and nurturing relationships with local churches and leaders.
• Engaging in research related to church planting, collaborating with partners in the field, and taking notes on conversations and readings.
• Liaising with students, assisting with schedule management in support of remote learners.
• Assisting in organizing and filing records.
• Holding and executing a revolving task list.
• Praying for those participating in the Center for Adaptive and Innovative Ministry program and for others discerning a call to the mission of church planting.

Reports to

Admissions Coordinator

Hours

10 hours per week

Monday-Friday 8:30 a.m.-4:30 p.m.; Some Saturdays required for visit days.

Duties

• Preparing mailings
• Contacting prospective students
• Providing tours
• Creating flyers/signs
• Hosting visitors in classes and during meals
• Occasionally attending graduate school fairs
• Other duties as assigned

Qualifications

• Punctuality
• Attention to detail
• Ability to interact well with others
• Ability to represent the school in a professional manner
• Computer skills (Microsoft Office) preferred

Reports to

Database and Donor Services Specialist

Hours

10 hours per week, Monday-Friday 8:30 a.m.-4:30 p.m.

Duties

• Understanding the mission and work of the Advancement Office - to build relationships with friends, alumnae/i, and churches with the goal of increasing financial and other support for the Seminary
• Recording individual thank you videos and scheduling email messages for donors through the ThankView platform
• Conducting phone calls to donors and donor prospects throughout the year; recording points of contact and conversation highlights within the donor database
• Proofing and preparing promotional and legal documents for donors throughout the year
• Maintaining PTS database by updating donor points of contact
• Assisting with special event setup and break-down
• Representing Pittsburgh Theological Seminary at special events as necessary
• Writing thank-you notes to donors, and recording actions within the database
• Digitizing and organizing historical Advancement Office files
• Entering digitized files into database
• Other duties as necessary

Qualifications

• Detail oriented
• Reliable
• Organized
• Interpersonal skills
• Must maintain confidentiality

Reports to

Director of Alumnae/i and Church Relations

Hours

10 hours per week

Monday-Friday 8:30 a.m.- 4:30 p.m.

Duties

• Updating the alumnae/i database
• Searching for addresses on returned mail
• Strong communication skills on the phone and comfortable asking alums for donations 
• A long term interest in fund raising and development
• Working on preparations for Phonathon, Alumnae/i Days, and other events
• Follow-up paperwork from Phonathon
• Preparing mailings
• Filing paperwork
• Other duties as assigned

Qualifications

• Detail-oriented
• Self-starter who is able to follow directions and carry out projects to completion

Business Office Assistant

Reports to

Assistant Controller

Hours

10 hours a week Monday through Friday, 8:30 a.m. - 4:30 p.m.

Duties

Qualifications

Reports to

 Worship Coordinator 

Hours

10 hours per week (follows the Chapel schedule)

Duties

• To assume responsibility for all A/V needs in the chapel, including setting up microphones, mixers, and monitors
• To attend and record all Chapel services (audio, video, or a combination). This includes the regular services Tuesday and Thursday, 11:30 a.m.-12:00 p.m., each regular week that classes are in session, as well as occasional special services at other times.
• To post recordings of Chapel services on my.pts.edu on a weekly basis
• To document Scripture passage, preacher, and sermon topic when appropriate to contribute to a searchable online resource
• In the case of online services, to help troubleshoot technical considerations of virtual worship, and to brainstorm and facilitate options for formative liturgical connections online.  
• Serve on the Chapel team – a group of students with a strong interest in worship and liturgy, dedicated to guiding and developing the worship program. This team meets once a week; schedule is determined by team members’ availability.
• Ideal candidates will have some experience with A/V equipment, but additional training will be provided through the IT department.

Reports to

Continuing Education Coordinator and Continuing Education Director

Hours

10 hours per week on a flexible schedule

Responsible for meeting set deadlines.

Duties

• Assist CE Director with planning and preparation for online CE events.
• Collaborate on the creation of resources for local church leaders and their congregations.
• Work with student body and Student Association to encourage awareness of and participation in CE events.
• Process event evaluations and data collection.
• Perform Internet searches for personal and church information, continuing education programs at other institutions, class formats, etc.
• If student is on-campus: Stock and arrange brochure displays around campus with new brochures as needed; keep CE bulletin board in McNaugher Hall up to date.
• Other duties and responsibilities as the need arises.

When we return to face-to-face events

• Create flyers for programs, direction signs for campus, and other documents as requested using Publisher and Word software.
• Assist in maintaining department’s database. Tasks such as data entry, creating reports, generating attendance rosters, preparing name badges and other documents as directed, compiling attendee folders, etc.
• Help with room set-ups (i.e., posting directional signs, checking and arranging (as needed) AV setups for programs, checking refreshments, etc.) Be available to work flexible hours in support of day, evening, or weekend events.
• Deliver and pickup mail; prepare unsold books for return to publisher.
• Fulfill requests for literature and other program information.

Qualifications

• Working knowledge of Microsoft Office, at minimum Word and Excel, Publisher, and database experience a plus
• Ability to work well with public, in person and on the telephone, to answer routine questions about programs, promote upcoming programs, and provide directions. We will provide training.
• Skilled in using the Internet for a broad range of research projects.

Reports to

Dining Hall Chef/Supervisor

Hours

Various hours throughout the week. Breakfast is served from 7:30-8:30 a.m., Lunch is served 11:30 a.m.-1:00 p.m., and dinner hours vary. Occasional weekend and evening hours are available.

Duties

• Helping clean the kitchen area and serve food
• Running the register
• Additional duties on request

One complimentary meal is included during each shift.

Reports to

Director of Maintenance

Hours

10 hours per week 

Monday-Friday 7:30 a.m.-4:00 p.m.; hours can be flexible.

Duties

• Maintaining the grounds
• Cutting the grass, raking leaves, removing snow, etc.
• Housekeeping duties as assigned
• Completing light maintenance
• Painting, building cleanup, etc.

Qualifications

• Must be able to perform physical labor. These jobs may be done in the outdoors exposed to heat and cold.

Pay rate is $11.25/hour.

Reports to

Director of IT

Hours

10 hours per week                 

Duties

• Provide support to various data projects including data research and data entry
• Responsible for checking computer lab, kiosks, and other equipment

Qualifications

• Good computer skills
• Organizational skills

Reports to

Associate Dean for Students and Formation

Hours

5 hours per week

Monday-Friday 8:30 a.m.- 4:30 p.m.; Occasional weekend and evening hours may be required.

Duties

• Email the Associate Director of Financial Aid for more details. Click to view e-mail 

Skills

Reports to

User Services Librarian

Hours

10 hours per week

Evening and weekend hours may be required

Duties

• Welcoming and serving patrons and maintaining library policies and security
  • Checking materials in and out of the library
  • Registering new borrowers
  • Receiving fines and fees
  • Overseeing/troubleshooting photocopiers
• Answering and routing telephone calls
• Shelving and scanning books for inventory
• Other library duties as required

Qualifications

• Availability for evening and weekend shifts required; adherence to weekly assigned hours
• Able to provide excellent customer service to library patrons
• Follow student manual dress code including closed-toed shoes
• Participate in library training sessions
• Strong English language oral/written communication skills
• Basic computer/keyboarding skills
• Must maintain an excellent customer service demeanor and attitude
• Attention to detail and ability to follow instructions
• Able to physically lift books, push and pull loaded book trucks

Reports to

Director of Mail and Print/Copy Services

Hours

10 hours per week

• Sorting and delivering mail
• Making copies
• Lifting and moving boxes
• Other duties as assigned

Reports to

Director of the Metro-Urban Institute

Hours

10 hours per week

Duties

The student will be responsible for creating internal promotional materials, maintaining departmental databases, providing support for MUI events and other MUI support as needed. The scope of work will include working within the PTS community as well as the greater community. 

The student must be skilled in the Microsoft Office Suite, especially Microsoft Word, Excel, and Publisher. S(he) must be able to responsibly carry out tasks in a timely manner with minimal supervision. The student must be comfortable working with people from various cultural backgrounds and life experiences. In addition, the student must have strong verbal and written communication skills, the ability to function interpersonally with ease, and possess social justice as a core value.  

Reports to

 Associate Curator of the Museum

Hours

10 hours per week
Wednesday-Saturday 10:00 a.m.-4:00 p.m.

Duties

• Serving as docent
  • Opening and closing
  • Maintaining cases and work spaces
  • Monitoring visitors
  • Answering visitors’ questions
  • Reviewing the tour outline, education materials, and readings on biblical archaeology
• Offering museum tours
• Repackaging collections
• Entering data
• Scanning photographs and other archival material
• Planning and assisting in creating and upgrading exhibits
• Research on a variety of Archaeological, Historical, and Biblical topics, particularly when conditions require working from home

Qualifications

• Punctuality
• Attention to detail
• Comfortable working with the public
• Reliable computer and internet when working from home
• Flexibility to work from home or when conditions are deemed safe by the Seminary to work on campus in the Museum

Reports to

Event Coordinator/Receptionist

Hours

10 hours per week
Monday-Friday 8:30 a.m.-4:30 p.m.

This position will serve on campus

Duties

• Providing phone coverage at the central reception desk
• Staffing the central reception desk, providing information and directions
• Assisting with mailings (stuffing, labeling, sorting, etc.)
• Assisting with the preparation and distribution of thank you materials, through notes or phone calls
• Assisting with filing
• Assisting with the preparation of packets for various meetings and programs
• Serving as tour guide for occasional visiting groups or individuals
• Assisting with special events, i.e. welcoming guests, providing directions, decorating, etc.

Qualifications

• Good communication skills
• Ability to interact with others over the phone and in person
• Attention to detail
• Conscientious with time
• Ability to tolerate repetitive motion activities

Reports to

Director of World Mission Initiative

Hours

10 hours per week

Monday-Friday 8:30 a.m.-4:30 p.m. (Occasional weekend and evening hours required)

Duties

• Assisting in keeping department’s database up to date
• Assisting with creating and designing brochures and spreadsheets
• Fulfilling requests for literature and other information
• Other duties and responsibilities typical of office work as the need arises

Qualifications

• Working knowledge of Microsoft Office, at minimum Word and Excel, Publisher and database experience a plus
• Ability to work well with public, in person and on the telephone
• Working knowledge and ability to use the Internet for research
• Strong interest in mission; successful completion of MI-210.